Cohort Selection

Cohort Selection Tool

A self-serve tool that enables researchers to retrieve patient population counts from the UCSF Medical Center Electronic Medical Record and the UCSF School of Dentistry Dental Clinic.

  • Identify potential subjects for studies to demonstrate feasibility
  • Create cohorts for observational studies, particularly comparative effectiveness and quality improvement studies
  • Build queries to request clinical data sets for research after IRB approval
Access: 

See instructions for first-time and returning users

Free for UCSF community
Academic Research Systems (ARS)
Contact
its-arssupport@ucsf.edu

Recruitment Services and ResearchMatch Access

Recruitment Services offers:

  • Identification of cohorts from the UCSF APeX and ZSFG inpatient medical records
  • Direct mail to potential participants
  • Recruitment tips and materials
  • Information on using ResearchMatch secure national recruitment registry
Hourly Recharge, first hour free per project
Clinical & Translational Science Institute (CTSI)
Contact
ctsi.consulting@ucsf.edu
415-514-8021

De-Identified APeX Files

Get access to UCSF clinical data since June 2012 without patient identifiers. No IRB approval required!

  • Full export of encounter, diagnosis, medication, labs and flow sheets in .csv format. Requires ability to read in large > 10GB files and some programming language experience to manipulate these files. SAS read-in files are available.
  • Research Data Browser (RDB): This workbench enables researchers without programming expertise to browse, visualize, and export de-identified APeX patient data sets in a self-serve manner.
  • Patient re-identification available for participant recruitment
  • Data management services are available
Access: 

See instructions for first-time and returning users or request personal assistance

Free for UCSF community
Academic Research Systems (ARS)
ARS Support
its-arssupport@ucsf.edu

UC ReX Data Explorer

Search 15+million patient records from the University of California's 5 Medical Centers. This self-service tool allows UC investigators to identify potential research study cohorts at UCSF, UCLA, UC Davis, UC Irvine and UC San Diego.

  • Cohort identification and recruitment
  • Retrospective data analysis
  • Data management services are available
Access: 

Complete the Cohort Selection Tool and UC ReX Data Explorer Research Data Tools Request Form (requires MyAccess)

Free
UC Office of the President (UCoP)
ARS Support
its-arssupport@ucsf.edu